10 qualities to be a good
event organizer
The event organizer is the person in charge of negotiating and coordinating any type of event.
From corporate and business events, to fairs,
exhibitions, conferences, congresses and conventions, among
others. Therefore, the event planner is a
multidisciplinary person with a great capacity for adaptation and
listening. This event professional moves in a complex sector since each
project is unique, has different needs and efforts must be focused adapting
them to their particularities.
It
is certainly not an easy task.
Although
there is no master formula, nor certain guidelines to follow so that all the
events organized are a resounding success, there are some common qualities that
identify a good event organizer.
1) Maverick
Very
active person who is not satisfied with anything. Always look for the most
suitable space for the occasion, comfortable and surprising at the same
time. The best catering, the best staging and in short, search and find
the best option .
2) Patient
Throughout
the process of organizing an event unforeseen events arise, not everything
arrives on the established dates and often work under pressure. Given this
great challenge, having an extra ration of patience helps a lot to make the
project go well.
3) Organized
For
an event to be a success, anticipation and correct time management is
vital. An event requires coordinating many sectors and professional
profiles or different people. So if an event planner is not a master of
order, planning and organization, he has little to do in this sector.
4)
Innovative
A good event organizer of the 21st century
does not turn his back on technology in his event, but rather makes it a
participant in its success. Today it is essential and a differentiating
element that will leave a satisfactory memory of the event.
For example, with an event app, the organizer
streamlines the flow of information with attendees. You can post the
program, the places of interest, the sessions and speakers, create a meeting
agenda and many more options that will undoubtedly facilitate the organization
of the event. And of course, you can customize the entire application to
your liking to achieve a unique result.
Without forgetting also that from the point of
view of the attendees, the technology for events helps to generate expectation
and manages to surprise. Thanks to the chat between attendees, opinion
polls or voting, networking and participation are favored.
5)
Technologist
An event organizer must be familiar with new
technologies.
It is not
about being an expert in holograms or drones, but at least you should feel comfortable
using the new technologies and apps
available to communicate.
6) Gift of people
Conveying optimism and being a smiling person is a good feature of an event
planner. In the end, it is also part of the image of the event
7) Retailer
A good event organizer takes care of the
details. Supervise the needs that attendees may have before and during the
event. It also takes into account their culture, customs or, for example,
their type of diet in the event of catering at the event.
8) Caution
As an event planner you always have a plan A, B, C… What happens if the day of
the event organized outdoors it finally rains? Improvisation does not
usually give good results.
9) Communicative
Being a good communicator is essential. Beyond being sociable face to
face, you will often have to answer emails, calls, messages and even make use
of social networks. So it is essential for an event organizer to know how
to communicate and be comfortable in this role.
10) Dedication
If the event sector seems sacrificed or boring, it is better to direct
your professional career elsewhere. A passion for what you do is very
necessary to stay motivated!
Courtesy: event organizer in Lahore
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