HOW TO MAKE
AN EVENT PROGRAM?
If
it is the first time that you are in charge of organizing an event, it is
likely that you do not know or have doubts about how to make an event the program, for this reason, here we tell you what are the steps that
will help you.
When
you organize an event there are a series of activities that will be carried
out, because in a program all of them can be organized so that the public can
know when they will take place, where, etc. There are some event programs
that may be more complex than others, for example, at a fair, there may be more
than one auditorium or conference room, and many activities can take place at
the same time.
How to make an event program?
First of all, consider the identity of the event
when creating the program; that is, for example, FIL Lima has a logo and a
range of colors that is always used and your event must also have it. If
the event has sponsors, you should also consider the design of the program in
order to include them in it.
Once you have defined the graphic line of your
program, make a list of everything that has been programmed for it. You
can do it according to dates and times, to maintain order, but establish visual
hierarchies, to draw attention to the important or central points of the event.
When you have the first draft of your program, send
it to the design team to take care of the rest; Remember to set deadlines
for delivery and approval of the program model. You should review it in
detail to avoid mistakes.
Some information that should not be missing in your
event program are:
·
The name of your event, where it will
take place and the date.
·
The schedule of what will take place
each day.
·
A map of the place, especially when it
comes to a fair, a convention or the like.
·
The brand of your event, your account
on social networks, the hashtag that you will have to
follow it up, etc.
In the program of events the announcements of your
sponsors can also go, if you managed to get them. Other optional data is a
question and answer section, speaker bio, etc. Actually, the additional
information will depend on the format in which you deliver the
program. Remember to also give the physical brochure to the attendees as
soon as they arrive at the event.
An event organizer is the person in charge from the
design to the planning of a celebration. They are usually hired to
celebrate weddings, teenagers, birthdays, but also corporate and
cultural events . In
this professional fall a wide range of tasks and responsibilities, it is for
this reason that whoever wants to dedicate themselves to it, must have certain
qualities.
PROFESSIONAL
PROFILE THAT SUMMARIZES WHAT AN EVENT ORGANIZER IS:-
It is multidisciplinary
Event organizers should not only know about decoration, but also
about food, drinks, trends, etc. In addition, they are people who never
stop learning or being aware of changes in their sector. That way they are
always ready to resolve any unforeseen or request from their clients.
You have control of your
emotions
These professionals are usually hired to free the party owners
from all the stress load that the organization represents; therefore, they
must be people capable of controlling their emotions. In this sense, you
cannot let go of the pressure and lose control, otherwise you will not be able
to make decisions with a cold head.
Is organized
It is difficult to be perfectly organized, but those who organize
events try. And it is that, after all, the large celebrations they plan
work because they have been able to follow the schedule they have initially
planned. This way providers are not lost due to delaying their payments or
contracts and every thing scheduled in the celebration turns out as planned.
Is cautious
You should always have a contingency plan in case something does
not go as planned. Therefore, he knows the risks that can occur in any
celebration. This is how you anticipate those with creativity.
He knows how to negotiate
This aptitude is not only useful to be able to get the best
suppliers, but also to be able to negotiate with clients and reach the perfect
point between the budget that is managed and what you want to have at the
party. Every good event planner knows how to strike a
balance between the budget and
the perfect party.
Does not conform
He always looks for the best for his clients, that's why he does
not seal the contract with the first supplier he gets, but with the best one
that also adjusts to the client's budget.
He knows how to fall well
After all, it will be part of the event during the celebration, to
see that everything goes well. For this reason, the image that he
transmits must be positive, so he is usually a person who pleases others.
These are some features that explain what an event organizer is, showing that they are
dedicated, professional and responsible people who give their best so that
everything goes as planned.
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